How to Send a Post for Approval in Mydrop

By the end of this tutorial you’ll have sent a scheduled post to the approvers you choose, so legal, client or manager review stays attached to the post in the Calendar workflow.

Mydrop data, September 2026: how long client sign-off actually takes, measured on posts that carry both a submitted-for-approval and an approved timestamp. Treat it as directional.

Measure	Value
Fastest quarter of posts	under 0.6 hours
Median time to approval	6 hours
Slowest quarter of posts	over 66.9 hours
Approved within 24 hours	66% of posts

The gap between the median and the slowest quarter is where scope leaks. A post sitting more than 66.9 hours in review is usually a post being redesigned in the comments, and that is the round nobody scoped.

Before you start

Checklist:

• A post draft or scheduled post ready in Calendar.
• Approvers are members of your workspace.
• A contact method (Email or WhatsApp) on file for each approver you pick.
• The required media uploaded and attached to the post.
• You know the approval deadline or reminder timing you want, if you want one.

Where to find it:

• Calendar > Post approval

1. Open the feature 1.1 Open Mydrop and click Calendar in the left-hand menu. 1.2 Find the post you want to send: either an existing scheduled post in the calendar grid or a New post entry. 1.3 Click the post to open its details and select Post approval from the options or menu shown for that post.

2. Set up the basics 2.1 Choose approvers:

• From the approver selector, pick one or more workspace members.
• Check that each name you pick is a workspace member before you carry on. 2.2 Choose notification channel:
• Select Email or WhatsApp for how approvers will be notified.
• If an approver doesn’t have the selected contact method, choose another one or update their contact details before sending. 2.3 Set deadline or reminders:
• If a deadline or reminder option appears, set the date and time the approver should respond by.
• Add a reminder cadence if it’s offered (for example: one reminder before the deadline).

3. Add the content and context 3.1 Attach the draft:

• Check that the post draft, caption and media are attached to the approval request. 3.2 Add review notes:
• Enter short, clear review instructions or context for approvers in the review notes field.
• Attach any supporting files (briefs, legal copy, screenshots) so approvers have everything they need. 3.3 Confirm schedule:
• Check that the scheduled publish date and time are correct before you send the approval.

4. Send and link the approval 4.1 Review the approver list and chosen contact method on the summary screen. 4.2 Click Send for approval (or the equivalent confirm action). 4.3 Mydrop will notify the selected approvers through the channel you chose and attach the approval request to the post.

Verification checks

• Approval request visible on the post:
  • Open the same post in Calendar and check that an approval badge, status or linked approval panel is showing.
• Approver notifications:
  • Approvers should get an Email or WhatsApp message with the approval request and a link to the post.
• Approver list and contact method:
  • The post’s approval details show the approver names you chose and the notification channel used.
• Deadline/reminder visible:
  • If you set one, the approval deadline or reminder should appear in the approval details.

Common mistakes to avoid

• Choosing users who aren’t workspace members. Approvers must be in your workspace to appear and receive notifications.
• Selecting a contact channel an approver doesn’t have (Email vs WhatsApp). Check contact availability first.
• Sending approval before you’ve attached the post draft or required media. The approval must include the draft and assets.
• Missing the scheduled date. Confirm the publish date so reviewers see the correct timing.

Conclusion

After sending, track the approval status from the post in Calendar. Once approvers respond, follow the post’s approval status to publish, edit or re-request review as needed.

The post will go to the approvers you chose, and the approval request will appear attached to the post in the Calendar workflow.

Step 1: Open the feature

1. Open Calendar. Click Calendar in the app navigation to see your scheduled posts and drafts.
2. Find the post you want reviewed. Look for it on its scheduled date in the calendar grid, or choose the New post entry if you’re sending a draft for approval before scheduling.
3. Open the post details. Click the post tile or the post title to open its detail view or editor panel.
4. Select Post approval. In the post detail or editor, choose Post approval from the available actions or menu. This opens the approval interface for that post.
5. Check that the approval interface appears. You should see a panel or dialog for approvals listing approver controls, notification choices and any deadline or reminder fields. If the panel doesn’t open, go back to the post detail view and look for an Actions, More or Approvals entry. You get to Post approval from the post itself.
6. If you can’t find the post. Use the calendar date picker or search box to jump to the post date, or open the Drafts view and select the draft you want to attach to an approval request.

What you should see after Step 1

• The approval panel or dialog for the selected post is visible.
• Controls to pick approvers, choose a notification channel and set timing are there.
• The post title, scheduled date or draft preview is visible, so you know which post the approval will attach to.

Step 2: Set up the basics

1. Choose approvers from workspace members.

   • In the approval panel, open the approver selector or member list.
   • Type a name to filter or scroll through the workspace member list.
   • Click each person you want to add. Each selected approver should appear as a named item or chip in the approver list.
   • Tip: only choose people who appear in the workspace member list. If someone isn’t listed, they can’t be added as an approver.

2. Check approver contact methods.

   • For each selected approver, confirm they have the contact method you plan to use (Email or WhatsApp).
   • Choose Email if you want the request sent to an approver’s email address, or choose WhatsApp to send it via WhatsApp.
   • If an approver doesn’t have the selected contact method, the approval panel will warn you or show a missing contact indicator. Fix it by choosing a different channel or a different approver.

3. Set an approval deadline or reminder (if offered).

   • Find the deadline or reminder field in the approval panel.
   • Pick a date and time the approver must respond by, or switch on a reminder and set its timing.
   • Use a deadline when publishing depends on timely legal, client or manager review. The deadline helps you avoid sending a post live without the sign-off it needs.

4. Confirm the basic settings before you carry on.

   • Check that the approver list shows the right people.
   • Confirm the chosen contact method (Email or WhatsApp) is displayed for each approver or in the channel selector.
   • Check that the deadline or reminder, if you set one, appears in the panel summary.
   • If the approval interface includes a summary or preview, use it to confirm the post and approver details are correct.

5. Save or move to the next step.

   • If the panel has a Save, Continue or Next button, click it to keep the approver choices and channel selection.
   • If you’re ready to send straight away and the panel has a Send for approval or Request approval button, clicking it will send the notification to the approvers you chose.
   • If you choose Save or Continue instead of sending, the approval setup stays attached to the post, so you can add context or make edits before sending.

What you should see after Step 2

• Approver names listed in the approval panel, with the chosen notification channel shown.
• A deadline or reminder visible if you set one.
• A clear option to Save, Continue or Send for approval.
• The post stays linked to this pending approval setup in the Calendar view once saved or sent.

The post is attached to the approval request and prepared with its draft, media, caption and scheduled date, so approvers get the full picture.

Step 3: Add the content or settings

Checklist before you carry on:

• Post draft is saved or already selected.
• Required media uploaded and visible in the post preview.
• Caption and any tags or categories entered.
• Approver contact method (Email or WhatsApp) already chosen in Step 2.

1. Attach the draft or select the scheduled post.

   • From the Post approval screen, pick the draft or the Calendar entry you want reviewed.
   • Check that the preview shows the final caption and the correct media files.

2. Confirm caption, metadata and schedule.

   • Read the caption aloud or scan it for typos.
   • Check that the scheduled date and time are in the future and match the publishing timezone.
   • Check any metadata (boards, categories or event links) that must be correct before publishing.

3. Check media and thumbnail.

   • Open each media item in the post preview to confirm it plays or displays correctly.
   • For video posts, check that the thumbnail/frame is correct and the duration matches platform limits.
   • Replace or re-upload any media that won’t preview.

4. Add review notes and attachments for approvers.

   • Use the review notes field to explain what approvals you need (legal check, branding, specific client comments).
   • Attach any reference files (briefs, contracts, screenshots) so approvers don’t need separate messages.
   • Keep notes short and list any non-negotiable items clearly.

5. Set deadline and reminders if available.

   • Choose an approval deadline so approvers know when a decision is needed.
   • Switch on or set reminders if the option is there; reminders nudge approvers before the deadline.
   • If there’s no deadline, add one in the note to avoid late reviews.

6. Final save before sending.

   • Save or confirm the post attachment so the approval request includes the latest draft.
   • Check that attachments and notes are still visible after saving.

Quick checks to avoid mistakes:

• Make sure the scheduled publish date is correct and not already past.
• Confirm all media types meet platform requirements (format, size, duration).
• Make sure the approver contact method you chose in Step 2 matches the approver’s available contact (Email or WhatsApp).

Step 4: Review the workflow

1. Check the approver list and contact channel.

   • On the Post approval summary, scan the list of approvers and confirm each name is correct.
   • Confirm the notification channel listed for each approver is Email or WhatsApp, as you chose.
   • Remove or replace any approver who isn’t a workspace member.

2. Confirm the approval request is attached to the post.

   • Look at the Calendar entry or the post details view and confirm an approval indicator or request appears with the post.
   • Open the approval request from the Calendar to see the attached notes, files and the full post preview.

3. Check notification and delivery status.

   • After sending, you should see a delivery confirmation or status next to the approver (sent, pending or failed).
   • If a delivery failure appears, use the resend option or update the approver’s contact method and resend.

4. Review deadlines and reminders.

   • Confirm the deadline is visible in the approval request.
   • Check that any reminders are scheduled; if not, add one or note the follow-up plan.

5. Confirm where approval status will appear next.

   • Approval decisions will appear on the same Calendar entry and in the post’s approval thread.
   • Look for status labels such as pending, approved or changes requested.

Troubleshooting checks and next steps:

• If an approver doesn’t get a notification, confirm they’re a workspace member and have a valid Email or WhatsApp contact on file.
• If the approval request isn’t visible in Calendar, reopen the post and make sure the approval was saved and attached before sending.
• Use the resend option for failed notifications, or remove and re-add the approver with the correct contact.
• After approval, follow the post actions shown: publish, edit and re-request, or schedule a new date if changes were requested.

Final verification:

• The Calendar entry shows the approval request attached.
• Approvers are listed with Email or WhatsApp chosen.
• Notifications show as sent or pending.
• Attached notes and files are visible to approvers.

If all checks pass, the post has been sent for review correctly and the approval context will stay with the post in Mydrop’s Calendar workflow.

Troubleshooting and next steps

Outcome: use these checks and small fixes to make sure the approval request is delivered and visible, and to decide what to do next after a reviewer responds.

Quick checklist before troubleshooting

• Post draft or scheduled post is attached to the approval request.
• Approver appears in the approver list for the post.
• Notification channel is set to Email or WhatsApp for that approver.
• Required media and scheduled date are present.

Common problems and fixes

1. Approver didn’t get the notification

   1. Open Calendar, find the post and open its post approval panel.
   2. Confirm the approver appears in the approver list and that Email or WhatsApp is selected next to their name.
   3. If the contact method is missing or wrong, select the correct one and save. Then use the Resend or Send reminder action on the approval panel.
   4. If the approver’s contact method is valid but they still don’t get the message, check that they receive other workspace notifications (they may have muted messages).

2. Approver can’t be selected or isn’t listed

   1. Open the approver selector from the post approval panel and search for the colleague.
   2. If the person doesn’t appear, they aren’t a workspace member. Ask a workspace admin to add them, or choose a different member.
   3. Once the person becomes a member, reopen the post approval panel and add them as an approver.

3. Approval shows as Pending but no action has been taken

   1. Open the post in Calendar and look at the approval status badge on the post.
   2. Click the approval badge to open the approval thread; confirm the approver’s contact method and deadline.
   3. Use Resend or Send reminder to nudge approvers.

4. Approval request is missing post context (caption, media or scheduled date)

   1. Open the post details from Calendar and check that the caption, media and scheduled date are attached.
   2. If anything is missing, attach the media or update the caption, save, then reopen the approval panel and click Send or Re-request so approvers get the updated context.

Where to view approval status

1. Calendar view: the post should show an approval indicator with a current status (for example, Pending or Approved).
2. Post details: open the post card in Calendar to see the approval thread, sent notifications, approver list and any review notes or attachments.
3. Approver responses: the approval thread on the post will record approvals, rejections and review comments. Use that thread to confirm what changed.

Resend, reminders and follow-up

1. Open the approval panel on the post and click Resend or Send reminder to notify the approvers you chose again.
2. If you need a different channel, edit the approver’s contact method to switch between Email and WhatsApp, then resend.
3. If an approver asks for changes, edit the post, save the draft and use Re-request approval so the approval context stays attached.

Next steps after an approver responds

1. If approved: confirm the scheduled date and either leave the post scheduled or publish straight away from the post card in Calendar.
2. If changes are requested: click Edit on the post, make the changes, save, and send a new approval request to the same or different approvers.
3. If rejected: update the post as needed, add review notes for the approver and Re-request approval.
4. Mark the workflow complete by confirming the approval status in the post details, then carry on with publishing or re-scheduling.

Common setup mistakes to avoid

• Selecting a user who isn’t a workspace member; they won’t receive Mydrop approval notifications.
• Picking a contact method the approver doesn’t use; confirm Email or WhatsApp before sending.
• Sending approval before you’ve saved or attached the final draft and media.
• Missing the scheduled date or skipping pre-publish validation; fix date or media issues before re-sending.

Conclusion

If the approval request is visible on the post in Calendar and the approvers you chose appear with Email or WhatsApp selected, the workflow is set up correctly. Use the approval thread on the post to track responses, resend reminders when needed, and either publish, edit or re-request based on the approver feedback.